Construction Coordinator

Post Date

May 29, 2024

Location

Brentwood,
Tennessee

ZIP/Postal Code

37027
US
Sep 13, 2024 Insight Global

Job Type

Contract

Category

Administrative Assistant

Req #

NAS-707878

Pay Rate

$18 - $26 (hourly estimate)

Job Description

1. Provide department support of standard operating procedures and processes, file management and financial reporting.

2. Store, purge, and manage construction files per document retention policy.

3. Coordinate and assist in the reconciliation and closure of financial and administrative documents.

4. Coordinate and track vendor proposals, invoices, pay application, change orders, etc.

5. Ensure timely processing and payment of invoices and pay applications.

6. Collaborate with internal/external team members to support the collection and administration of the Tenant Improvement Allowance (TIA), license applications, notices of construction commencement and completion, tax notifications, etc. for new and existing stores.

7. Prepare, submit, and track requests for primary and supplemental funding of project budgets.

8. Assist in the bidding process, store walk and warranty process, collection of notices, store construction document storage, new store address verification, etc.

9. Ensure delivery of monthly REC packages to team members and vendors.

10. Provide support to internal/external team members in the use of Project Management Software.

11. Coordinate and assist with miscellaneous ad-hoc reporting, requested by leadership.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Required Skills & Experience

Must Haves:

- 2+ years of related business experience.

- Working knowledge and ability to use Enterprise Network and Project Management Software (Projectmates, Procore, etc.) preferred.

- Proficient with all Microsoft Office programs, with expert knowledge of Excel.

- Knowledge of construction and financial terminology.

- Customer Service mindset

- Highly organized, ability to prioritize, and adapt to quickly changing situations.

Nice to Have Skills & Experience

- Bachelor's degree in finance, construction or related field preferred. Any suitable combination of education and experience will be considered.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.