Administrative Assistant

Location: Onsite in Collegeville, PA
Job Type: Long Term Contract
Schedule:
Monday-Friday, 9am-5pm
OR Monday-Thursday, 10-hour shifts with Friday off

About the Company:
Our Client specializes in commercial framing, drywall, and acoustical ceilings, serving various sectors like healthcare and education. They are known for their commitment to integrity, transparency, and high-quality project execution.

Job Description:
Division 9 Construction is seeking a detail-oriented and proactive Administrative Assistant to join our team in Collegeville, PA. The ideal candidate will have 1-2 years of experience in an administrative role and a strong ability to manage multiple tasks efficiently. This position is crucial in supporting our office operations and contributing to the success of our construction projects.

Key Responsibilities:
Provide administrative support to the office and project management teams.
Manage office supplies, equipment, and inventory.
Coordinate and schedule meetings, appointments, and travel arrangements.
Maintain and update company records, databases, and filing systems.
Assist in the preparation of reports, presentations, and correspondence.
Handle incoming and outgoing communications, including phone calls, emails, and mail.
Support HR functions such as onboarding, employee records, and benefits administration.
Liaise with vendors, contractors, and clients to ensure timely and efficient project execution.
Ensure compliance with company policies and procedures.
Provide cross-functional support to various departments as needed.

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here.

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Qualifications:
1-2 years of experience in an administrative role.
Strong organizational and time management skills.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and as part of a team.
High level of attention to detail and accuracy.
Problem-solving skills and the ability to handle multiple tasks simultaneously.

Nice to Have:
Bilingual in Spanish
Experience working for a construction company

Compensation: $20-25/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.