Part Time Office Assistant

A large environmental consulting and construction company is looking for an office assistant part time in there Denver PA office.

Some of the responsibilities will include:
Transcribes, types, proofreads, and edits correspondence, memos, tables, exhibits, and reports.


· Performs tasks requiring a knowledge of Microsoft Word, Excel, and familiarity with the company Style Guide. Including preparation, copying, binding and mailing client reports and proposals.


· Prepares materials needed for conferences, presentations, correspondence, appointments, meetings, and telephone calls/conferences.


· Initial set-up of new project files, routine filing, and file maintenance.


· May assist in the preparation of special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc.


· May be primary or back-up for answering, screening, and routing incoming telephone calls.


· Greeting and directing guests and directing deliveries.


· Preparing check requests and submitting credit card payments.


· Coordination of incoming and outgoing mail. May include opening and date stamping mail prior to distribution as well as typing mailing labels, weighing, and stamping all items for regular mail, Federal Express, UPS, and other couriers.


· Assisting Project Managers with logging project expenses, running financial reports, and writing service orders.


· Other responsibilities may include one or more of the following:


- Setting up meetings and conference calls

- Inventory and ordering of office supplies

- Assisting with A/Ps, timesheets, and or expense reports

- General housekeeping (kitchen area(s) and conference room(s)).

- Coordinating office maintenance activities (e.g., HVAC service, alarm system maintenance, printer repairs)

- Coordinating annual social events

- Miscellaneous duties as assigned
Under general supervision, performs varied clerical and typing duties and minor administrative work. Plans, organizes, and schedules work according to standard procedures.

· Handles differing situations, problems, and deviations in the work according to the supervisor’s general instructions, priorities, policies, and program goals.


· May operate a telephone console and perform various receptionist duties.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

-HS Diploma or 3 years of experience in a similar role
-Proficiency in Microsoft Word & Excel
-1 year of experience or ability to learn accounting software's including (vantage point)

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.