Insight Global's client is a supplier of aluminum and other mined natural resource products across the globe. They have many locations across the US and are looking for an Office Assistant to help support their Pittsburgh, PA location. This position is filling in for someone on medical leave and is guaranteed to go to the end of 2024 but can possibly extend. The office is about 60 people and the Office Assistant would have support from another team member and HR. This role is expected to be onsite 5 days a week.
Responsibilities for this role include:
- Greet and welcome guests
- Ensure office is tidy and presentable with all necessary stationery and material (for office and kitchen)
- Coordinate with team members on ordering new supplies, snacks, refreshments, etc.
- Receive sort and distribute daily mail / deliveries
- Administration of entry and visitor cards
- Organizing on-site meetings, catering for participants
- Answering phone calls and directing them to the appropriate team members
- Handling facility related incidents and requests created by colleagues
- Report any facility malfunctioning or need for maintenance (including kitchen, meeting rooms, Social Zone, etc.)
- Keep contacts with related vendors, like maintenance companies, catering service providers, landlord, etc.
- Request the necessary maintenance works
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to
HR@insightglobal.com.
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https://insightglobal.com/workforce-privacy-policy/ .
- 1+ year of experience of administrative or office assistant work
- MS and Excel experience
- Strong communication, customer services, and organizational skills
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.