We are looking for an Administrative Support Specialist to join our team in Oklahoma City. This person will accurately input information into computer databases to support processes such as time and expense entry, work management, invoicing, and accounts payable. This role provides general administrative support, including mailing, scanning, copying, and may serve as the receptionist. This position pays $22/hr
Key Responsibilities:
Input information accurately into computer databases for various processes.
Provide general administrative support, including mailing, scanning, and copying.
Serve as the receptionist for the facility as needed.
Run reports and review data for accuracy.
Arrange employee engagement activities.
Prepare and modify documents such as correspondence, reports, drafts, memos, and emails.
Meet established deadlines and deliver requested information promptly.
Schedule and coordinate meetings and appointments, maintain the master calendar, and manage employee availability.
Support company and client-sponsored events by organizing and scheduling catering, facilities, and other vendors.
Maintain various administrative reports and databases, including fleet, phone lists, storm rosters, occupancy, and PPE assignments.
Monitor and order office supplies cost-effectively.
Assist with the new employee onboarding process.
Manage fleet vehicle maintenance, including coordinating appointments, tracking mileage, and outfitting vehicles with up-to-date equipment.
Perform other duties as assigned by management.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to
Human Resources Request Form. The EEOC "Know Your Rights" Poster is available
here.
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:
https://insightglobal.com/workforce-privacy-policy/ .
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficiency in Microsoft Office Suite and other relevant software.
Attention to detail and accuracy in data entry.
Ability to work independently and as part of a team.
- Precious administrative experience
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.