Bilingual Executive Assistant (Japanese)

An employer is seeking a Bilingual Executive Assistant (Japanese) to work hybrid onsite in Lebanon, OH for a direct hire opportunity. This position is responsible for providing administrative support to senior executives, Human Resources and providing support of APS employees for all. The position is responsible to provide locations HR management with assistance and support in the onboarding of Japan Expat.

Job Duties:
- Communicate with HR on Expat assignments, including new and returning expats, personnel information and job changes, and expat assignment changes to initiate all necessary preparation at each U.S. site.
- Coordinate expat orientation, including all paperwork required to work in the U.S., and APS benefits explanation. Assist local HR representatives in fulfilling the necessary requirements to start the job. Assist lifeline set up; including, but not limited to, SSN application, opening bank account, housing and utility set up, obtaining insurance, moving arrangements, and driver’s license application.
- Primary contact between expats and HR for any personnel issues and required benefit requests and approval process, including housing assistance, temporary return to Japan, dependent education support etc.
- Collect, organize, and maintain personnel information including immigration status from expats in all sites and update HR systems timely.
- Arrange check request for non-business-related expats expenses and submit to APS.
- Assist returning expats on moving arrangements, closing various accounts in the U.S., and coordinate end of expat assignment return with HR.
- Assist returned expats on maintaining their personal bank account and payments for 3 months and close their bank account.
- Point of contact for local hire immigration issues for North American sites, including new visa application, renewal, permanent residency, business trips and expatriate assignments from the U.S. to other countries
- Primary administrative support to the President
- Responsible to provide relocation assistance to members relocating from Japan Head Office.
- Perform inspection, servicing, and repair of company-owned pool vehicles to ensure they are safe and reliable to be operated for members. Keep and maintain all the pool car records.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

• 3-5 years of administration or HR experience
• Fluent in Japanese and English language
• Microsoft Office products experience

• Knowledge and experience in onboarding candidates from outside the US
• Experience supporting C-suite executives

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.