Executive Assistant

Insight Global is seeking a Senior Executive Assistant to support a highly accomplished and intellectually driven Executive Director. This individual is considered one of the brightest minds in their field, with deep interests spanning physics, chemistry, medicine, and cutting-edge technology. The Executive operates on a non-traditional schedule, hitting peak productivity in the evenings and working with high-profile individuals who have demanding and ever-changing calendars. The ideal EA brings calming, positive energy, thrives in fast-paced environments, and excels at acting as an ambassador for the executive’s time. This role is perfect for someone who loves complex calendars, high-stakes coordination, and partnering closely with a visionary leader.

Day-to-Day:
• Own and manage an extremely complex executive calendar with shifting priorities
• Act as a scheduling ambassador with senior leaders, public figures, and external partners
• Proactively plan meetings and commitments 3–4 weeks in advance
• Rapidly reschedule meetings as priorities change, maintaining strong relationships
• Keep the executive grounded and on track amid constant distractions and demands
• Take detailed notes during meetings, podcasts, and conversations; track action items
• Support logistics for events, podcasts, and external engagements
• Anticipate needs and proactively solve scheduling and communication challenges

Pay $45-50 depending on experience and skill

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

• Senior-level Executive Assistant experience supporting C-suite or Executive Director–level leaders
• Expert-level calendaring skills (complex, multi-time-zone calendars; 3–4 weeks out)
• Proven ability to manage frequent reschedules with high-profile stakeholders
• Exceptional organizational and note-taking skills (meeting capture, follow-ups, action items)
• Extremely flexible and reliable with availability outside standard business hours
• Calm, grounding presence with a positive, solutions-oriented mindset
• Strong communication skills; polished and professional “ambassador” demeanor
•Ability to work independently and keep pace with a fast-moving, highly intellectual executive

• Experience supporting neurodivergent executives
• Background in event planning or managing high-stakes, high-stress schedules
• Comfort working with government, congressional, or similarly high-profile individuals
• Interest or exposure to science, technology, medicine, or cutting-edge research fields
• Experience acting as a gatekeeper and prioritization partner for executives with heavy inbound demand

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.