Job Description
Insight Global is looking for an Executive Assistant to join one of their financial services clients in NYC. The Executive Assistant will be exclusively responsible for managing complex executive calendars and overseeing all domestic and international travel arrangements. This role supports senior level leaders and requires exceptional coordination skills, proactive communication, and the ability to operate with a high degree of professionalism and discretion.
Responsibilities:
•Own all aspects of executive calendar oversight, ensuring accuracy, clarity, and prioritization of daily schedules.
•Schedule, confirm, and modify internal and external meetings, including multi-party coordination across time zones.
•Anticipate scheduling conflicts and proactively resolve them while maintaining stakeholder trust
•Ensure executives are fully briefed and prepared with agendas, logistics, and timing for all scheduled commitments.
•Monitor evolving business priorities and adjust calendar configurations accordingly.
•Arrange comprehensive end to end travel itineraries through Concur, including flights, ground transportation, lodging, and special requests
•Prepare detailed travel briefs that include timing, confirmations, and contingency options.
•Process travel changes, cancellations, or rebooking efficiently and communicate updates promptly to executives.
•Ensure all travel complies with company policies and financial controls.
•Submit, track, and reconcile travel related expenses in Concur with full accuracy and supporting documentation
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
•3-5 years' experience as an executive assistant
•Previous financial services industry experience
•Proven experience managing complex calendars for senior-level executives
•Proficient in utilizing Concur or AMEX Travel for travel bookings
•Excellent communication and organizational skills
Nice to Have Skills & Experience
•Experience completing expenses
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.