Bilingual Administrative Secretary

Post Date

Jun 12, 2024

Location

New York,
New York

ZIP/Postal Code

10037
US
Sep 13, 2024 Insight Global

Job Type

Perm

Category

Administrative Assistant

Req #

TPA-711225

Pay Rate

$44k - $44k (estimate)

Job Description

Serve as a receptionist for the region

Respond to phone calls and greet people in a positive and respectful manner

Act as the "first point of contact" for client's guests

Project a professional, friendly, and helpful presence

Assist with organizational and clerical duties as assigned

Assist with arranging travel and accommodations for program staff

Assist with file organization and storage

File paperwork in each program file

Retrieve mail and run other various errands

Ensure office organization

Conduct food ordering and processing for agency events

Conduct office supply audits

Sort and distribute agency mail

Prepare agenda and collects materials for meetings and conferences; take minutes and keep records of proceedings



We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Required Skills & Experience

Strong skills in Microsoft Office

Knowledge of clerical and office procedures

Bi-lingual: English-Spanish required. All agency documents and records are in English, so English writing proficiency is required. The position itself requires Spanish speaking, writing, and reading proficiency

Strong communication and organizational skills and ability to handle numerous tasks

Demonstrated ability to perform duties with minimal supervision and to exercise judgment

Valid driver's license in a state located within the assigned region

Ability to travel to other agency locations as required

Pay rate: $21.00/hr

Nice to Have Skills & Experience

Experience working in a busy human services office

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.