Materials Coordinator

The Material Coordinator is responsible for day-to-day material control across receiving, inventory, laydown, staging, movement tracking, and field issue activities on an active construction site.
This role ensures materials are properly received, inspected, identified, tracked, stored, staged, and issued in alignment with project schedules, location controls, and installation priorities.
This is a site execution role with real accountability for receiving discipline, inventory accuracy, delivery control, and workfront readiness. The position is expected to reduce unplanned deliveries, lost material, untracked movements, damaged or unknown receipts, uncontrolled drop zones, and off-system workarounds through disciplined process execution and accurate system records.
Key Responsibilities
• Coordinate inbound material receipts, including scheduled deliveries, gate verification support, quantity checks, condition inspection, tagging, and immediate system entry.
• Maintain accurate material records in the designated system of record, including purchase order reference, vendor, serial or identifying reference, owner, status, and exact location.
• Support RFID, barcode, handheld scanner, and mobile workflow usage for receiving, movement tracking, audits, issue to subcontractors, and install verification where applicable.
• Track materials using the approved site hierarchy, including site, area, zone, laydown, position, staging, and point-of-use locations.
• Coordinate material movement from receiving to laydown, buffer staging, storage, and field issue in line with workfront readiness and installation sequence.
• Perform daily reconciliation of receipts versus expected deliveries and support weekly cycle counts, spot audits, and inventory accuracy checks for critical and high-risk materials.
• Identify, document, and escalate shortages, overages, damage, wrong items, unknown shipments, missing paperwork, and location discrepancies in real time.
• Maintain quarantine controls for damaged, mismatched, or unverified material until disposition is confirmed.
• Help enforce site material rules, including no receiving without system entry, no movement without update, no staging without workfront alignment, and no side tracking tools for in-scope material control activities.
• Coordinate closely with procurement, logistics, site supervision, yard personnel, warehouse support, field teams, and project controls to keep material flowing in a controlled and visible manner.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

• 3+ years of experience in material coordination, inventory control, warehouse operations, logistics, or construction material management.
• Experience supporting active industrial, mission critical, energy, manufacturing, data center, or large commercial construction environments preferred.
• Working knowledge of receiving, inventory control, material staging, delivery coordination, and field material issue processes.
• Experience using inventory platforms, ERP systems, construction operations systems, handheld scanners, or mobile field tools.
• Ability to read purchase orders, packing slips, shipment documentation, and material schedules.
• Strong organizational skills and strong attention to detail.
• Ability to work in a fast-moving site environment and coordinate across field and office teams without losing control of documentation or material status.

• Experience with RFID-enabled material tracking, barcode systems, or mobile material workflows.
• Experience supporting cycle counts, audit routines, discrepancy resolution, and staging control.

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.