Administrative Coordinator

Insight Global is hiring an Administrative Coordinator at the Rutgers NJMS Department of Medicine. This role involves managing the Division Director’s and Physician schedules, supporting faculty and administrators, coordinating recruitment activities, handling HR and personnel processes, and keeping daily operations running smoothly. The role blends calendar management, financial tracking, event coordination, and acting as the central liaison between the division and other Rutgers administrative units. Much of the day is spent organizing workflows, preparing documents, troubleshooting issues, and ensuring compliance with university policies.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

• Bachelor’s degree or equivalent combination of education and experience.
• Prior administrative experience in a university, government agency, or large business office.
• Strong office management skills, including handling reports, documentation, and workflow organization.
• Proficiency in computer applications required by the department (MS Office, scheduling systems, Excel, PowerPoint, HR/finance platforms).
• Experience supporting leadership, such as directors, administrators, or faculty. **will also be interacting with physicians**
• Ability to handle confidential information with discretion.
• Strong communication and liaison abilities to work with multiple administrative units.
Knowledge of HR processes, including recruitment, timekeeping, and personnel documentation.

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.