Office Admin

Post Date

Feb 15, 2024


New Jersey

ZIP/Postal Code

Jun 17, 2024 Insight Global

Job Type



Administrative Assistant

Req #


Pay Rate

$44k - $66k (estimate)

Job Description

The Office Administrator is responsible to:

* Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests

* Ensure optimal operation of office equipment, supplies, with preventive maintenance

* Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, etc.

* Coordinate internal and external resources to expedite workflow

* Oversee and achieve organizational goals while upholding best practices

What the Office Administrator does:

* Provide front desk coverage, which includes handling phone lines, greeting guests, managing incoming/outgoing mail and shipments, and maintain an organized, clean office environment

* Assist with organizing and scheduling company meetings occurring in the office, on the phone or via video conference; Maintain conference rooms and equipment

* Provide administrative support to senior leaders, which includes compiling agendas and the generation and distribution of emails, meeting invites and other document management

* Maintain office filing and storage system and company contact list

* Assist IT Director with troubleshooting IT issues

* Coordinate with building any maintenance issues for general repair and updates

* Purchase office supplies maintaining proper stock levels and researching new deals and suppliers

* Ensure office equipment is properly maintained and serviced

* Oversee and schedule catering, order and stock kitchen supplies

* Assist with travel arrangements for staff

* Perform work related errands as requested such as going to the post office or Fedex

* Assist other departments with administrative support

Required Skills & Experience

What experience we are looking for:

* 3-5 years of experience in an administrative support role or similar

* Must have excellent communication and organizational skills

* Detail oriented; creative problem solver

* Experience with Outlook, Word, and Excel; good internet skills

* Self-starter who is reliable and has strong time-management skills

* Can work independently and prioritize work

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.