Job Description
The Project Coordinator facilitates engineering and construction projects by collaborating with the Project Manager and project team in providing and presenting administrative project information. This position coordinates both externally and internally with clients and project management to provide solutions and streamline project delivery.
Assist Project Manager in preparation of client contracts and sub-contracts, including facilitating contract reviews by coordinating with internal departments, such as Legal, Insurance, Purchasing, and Safety.
Manage project set-up in corporate Management Information System; run reports to communicate project financials and status to PM and team; collaborate with PM to make monthly adjustments as needed.
Facilitate the dissemination of information to vendors, subconsultants, clients and project teams as part of the overall communications and project management process.
Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, and other programs.
Monitor projects deadlines and benchmarks and support presentation of monthly progress reports covering action items and progress updates.
Assist in planning, coordination efforts and facilitate on-site and off-site meetings for the project. This may include: project orientation and training, stakeholder meetings, team meetings, client meetings, periodic reviews, etc.
Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.
Assist PM and team in document control by maintaining electronic and paper files.
In collaboration with corporate Accounting Department, verify accuracy and compliance with project requirements of invoices, trip tickets and expense reports and process items in a timely manner.
Provide follow up reports on ARs and unbilled issues as assigned.
Administer project closeout activities.
Compose project cost forecast updates.
Develop procedures pertaining to internal project requirements.
Comply with all policies and standards.
Perform other duties as assigned.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
-Expertise in Power Point
-Marketing background
-Bachelors degree or 8+ years relevant experience
Nice to Have Skills & Experience
Construction or Procurement experience
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.