Job Description
Position Overview:
We are seeking a detail-oriented and communicative Accounts Receivable Specialist with a strong background in non-profit accounting. This role is critical to maintaining accurate financial records, managing invoicing processes, and ensuring timely communication across departments. The ideal candidate will be highly organized, proactive, and comfortable working in a collaborative, fast-paced environment.
Key Responsibilities:
Inbox Management:
Monitor and manage the reports email inbox.
Identify actionable requests and convert them into Asana tasks.
Tag appropriate team members or forward emails to relevant departments.
File emails for documentation and reference.
Respond to inquiries in a timely and professional manner.
Invoicing & Reporting:
Create and send monthly LVB Rent invoices based on shared spreadsheets (after the 15th).
Update automated report rosters for weekly and monthly reporting.
Process invoice request forms into Sage Intacct (Mondays and Thursdays).
Collaborate with Payables to create and balance repayment or employee invoices.
Follow up on unpaid invoices with customers, projects, and liaisons (last week of each month).
Maintain separation of duties by ensuring invoice corrections are handled appropriately (first week of each month).
Project Communication & Oversight:
Conduct biweekly overspend outreach to projects (post-payroll cycle).
Liaise with project teams to resolve invoice-related questions.
Support grant shutdown processes through balance sheet reconciliation.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
Proven experience in accounts receivable and non-profit accounting (certification preferred).
Strong understanding of AR accruals and non-profit financial structures.
Experience with Sage Intacct or similar accounting software.
Exceptional communication skills for cross-functional collaboration.
High attention to detail and strong organizational abilities.
Ability to follow defined processes and seek approval before expanding responsibilities.
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.