Serve as the primary point of contact for all matters pertaining to the VP, SAT and manage a wide range of administrative and support tasks.
Expertly manage complex calendar with great attention and detail. Plans, coordinates, and ensures the VP, SAT and potentially other FLT senior leader(s) schedules are followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to execs time and office. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Exhibits strong interpersonal and organizational skills, great attention to detail as well as excellent listening, verbal and written communication skills.
Build rapport to effectively bridge communication between assigned senior leader(s) and others within the organization and externally, operating with tact, able to maintain confidence as necessary.
Complete critical aspects of deliverables with a hands-on approach providing content creation for presentations and correspondence utilizing Microsoft Office, delivering high quality outputs. May proofread and edit prepared content.
Proficiently handle all reminders and provide task management support for VP, SAT.
Organize, manage, and submit expense reports in a timely manner utilizing Concur.
Responsible for meeting logistics and coordination for virtual and on-site meetings including technology, presentation, preparation and distribution of meeting materials, preparation of meeting spaces, and coordination of catering services.
Ensures total awareness of finance department initiatives and objectives, and effectively serves as backup coverage for other finance department and executive leadership team (ELT) administrative assistants.
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Associates Degree preferred and/or equivalent years of administrative experience.
Experience of 5+ years as an administrative assistant in supporting senior executives.
Strong communication (both written and verbal), leadership and time management skills.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Proficient with the use of computers and software programs (Windows, Microsoft Word, Excel PowerPoint, etc.).
Critical thinking, interpersonal and problem-solving skills.
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.