Job Description
Scan and upload employee documents into digital systems (DynaFile, UKG, or internal HRIS)
Maintain organization of physical and digital personnel files
Ensure all documents are accurately labeled, indexed, and stored
Assist HR team with file audits, compliance updates, and document requests
Manage incoming paperwork, sort into appropriate categories, and prep for scanning
Support HR staff with general administrative tasks as needed
Handle confidential information with discretion and professionalism
Maintain a clean, organized filing area and follow standard HR documentation processes
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
Experience with scanning, document uploading, and digital file management
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, SharePoint)
Strong organizational skills and attention to detail
Ability to handle confidential information with professionalism
Reliable, punctual, and able to work full on‑site schedule Monday–Friday
Comfortable working in an HR environment with sensitive employee files
Nice to Have Skills & Experience
Previous experience in an HR department or handling HR documentation
Experience using DynaFile
Experience with UKG (formerly Kronos)
Familiarity with digital document retention and compliance requirements
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.