Clinical Admin Assistant

Day-To-Day:
Insight Global is hiring for a Clinical Administrative Assistant to join a client in Glendale Heights, Chicago. This candidate will execute effective scheduling, consenting, and recordkeeping strategies to ensure that we meet the requirements for the Clinical Trials being performed. Case study details to be disclosed during a phone call.

Essential Duties and Responsibilities:
• Enters study participant data into Clinical Trial Management Software (CTMS).
• Monitors participant schedule provided by our Clinical Recruiting Partner for changes, proactively communicates changes to Study Management, and reflects changes in the CTMS.
• Prepares and organizes study paperwork to ensure smooth check-in/out of study participants.
• Scans and files completed study paperwork into the CTMS.
• Assigns participant pay cards in the CTMS.
• Greets participants and manages the visitor logbook.
• Other duties as assigned.

Potential Duties and Responsibilities:
• Prepares and distributes study recruiting materials across social media platforms and other high-traffic areas.
• Pre-screens potential study participants and sets up screening appointments for qualified applicants.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Must-Haves:
• Around 3-5+ years in an office environment: Administrative, front-desk, etc
• Ability to prioritize tasks, manage calendars, maintain structured filing systems, and meet deadlines efficiently.
• Strong verbal and written communication for interacting with staff, clients, and particpants
• Professional demeanor and ability to handle sensitive information discreetly.
• Competence in office software (e.g., Microsoft Office Suite) and scheduling tools.
• Ability to learn and adapt to new technologies quickly.
• Ensure precision in documentation, data entry, and correspondence.
• Maintain high standards for quality and compliance.
• There is a likelihood of lifting <25 lbs, and >25 lbs sporadically – must be comfortable with some physical

• Experience handling Medical-records, HIPAA, confidentiality documents

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.