Executive Assistant

Post Date

Jul 16, 2024

Location

Chicago,
Illinois

ZIP/Postal Code

60607
US
Apr 09, 2025 Insight Global

Job Type

Contract,Perm Possible

Category

Administrative Assistant

Req #

CHI-719546

Pay Rate

$23 - $29 (hourly estimate)

Job Description

The Executive Assistant is responsible for various administrative functions in the support of Executive level employees including visitor reception, calendar management, produce and edit communications, manage travel arrangements, support expense reporting, and other tasks as needed to support office operations.

Typical Functions:

* Manage Executive Calendars

* Complete and Manage Expense reports

* Day to day administrative support: organize files, prepare documents, schedule appointments, and support staff.

* Manage booking business travel reservations.

* Ability to create and edit professional PowerPoint presentations.

* Proficiency with MS Word and PowerPoint a must.

* Ability to proofread and assist with the editing and finalizing outgoing materials and proposals.

* Assist with writing, organizing, and maintaining project fact sheets, staff resumes, and active project spreadsheets for ongoing use.

* Assist with the planning and setup for various company events,

* Maintain polite and professional communication.

* Monitoring office supplies,

* Other office support responsibilities, as assigned

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Required Skills & Experience

* High School Diploma/GED

* 5 year+ experience in executive assistant onsite role

* Experience supporting and interacting with C-suite level

* Experience filing and organizing mail

* Experience with MS Office.

* Intermediate level skill in Microsoft Excel

* Data entry experience

* Organized and good communication

Nice to Have Skills & Experience

* Bachelor's Degree

* Experience working with timekeeping systems

* Knowledge or experience in the design and construction industry

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.