Job Description
Insight Global's client is looking for an energetic and detail oriented full-time Legal Assistant/Administrative Coordinator to join our group of professionals who will be responsible for supporting trial attorneys with personal injury cases in State and Federal Courts in their Honolulu, HI office. The ideal candidate will have at least 2-3 years’ law firm experience.
Duties include, but not limited to:
Greet and welcome clients as they arrive, answering any inquiries from clients/potential new clients
Answer, screen, and transfer incoming calls
Conducting and processing new client intake calls
Copy and scan client documents
Process and distribute the morning and afternoon mail
Log supply inventory and create supply orders
Maintain all areas of the office to be sure they are clean and stocked with supplies
Hand deliveries to courts and various other agencies
Coordinate renovations/repairs with vendors and finance department, as approved and overseen by the COO
Act as a liaison with AOAO, Property Management, and neighbors regarding office updates – attend and monitor all regularly scheduled meetings
Facilitate payments and check requests
Assist with administrative duties as assigned by legal assistant
Assist with case specific tasks as requested by the attorney
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
Requirements:
2-3+ years’ experience in a law firm setting
Must have excellent administrative skills with the ability to multi-task under pressure and prioritize
Attention to detail and proofreading skills
Strong computer skills in Microsoft Office, Outlook, Excel, Adobe, Filevine, scanning and maintaining electronic files is a plus
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.