Job Description
Administrative Assistant - 4 month contract
Our client is looking for an Administrative Assistant to join their team ASAP for a contract through the end of the year. This role would be working for a large property management company in Honolulu. This role would be expected to work 5 days a week on site and 40 hours a week. You would be splitting duties and the front desk admin as well as doing generic administrative duties. Some essential duties of the role are listed below.
Administrative & Office Support
Greet and assist walk-in guests and respond to telephone inquiries professionally
Perform general clerical tasks including filing, copying, faxing, scanning, and mailing
Create and maintain organized paper and electronic filing systems
Perform computer data entry, document creation and reporting
Order and manage inventory of office supplies
Organize internal staff and owner-related events
Financial & Payroll Responsibilities
Count and reconcile daily parking receipts and prepare deposits
Track monthly miscellaneous income, including but not limited to:
o Banyan room rentals
o Parking relocation and permit replacements
o Lock-outs, key duplications, and locker rentals
o Uniforms, and BBQ grill usage
Resident & Owner Services
Respond to inquiries and complaints from owners, agents, and residents
Schedule water shut-offs and prepare/distribute related notifications
Distribute and collect payments for monthly parking permits; maintain parker records
Issue owner house passes for new, lost, or stolen requests and update system records
Prepare and distribute invoices and correspondence for garage, laundry etc.
We are looking to pay $18-20/hr for this role based on experience.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
High school diploma or GED required
At least one (1) year of administrative or office experience preferred
Proficiency in Microsoft Office (Word, Excel, Outlook; Access a plus)
Great customer service is required
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.