Project Coordinator - Nat'l Metering

Under general direction, works in concert with Operations Team Lead, Project Engineers, Project Managers and Site Supervisors to ensure the consistent support of multiple Metering Projects. Researches and obtains information for routine and moderately complex reports, tasks and assignments. Expedites and completes the delivery of project related administrative tasks to ensure customer expectations as well as internal project financial commitments are met.

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Utilizing provided data, assemble and process all metering program project deliverables. Organize, track, and maintain all deliverable documentation.
Assists the project owner by obtaining material quotes from vendors, processing material purchase request, and tracking material shipments and changes in delivery dates. Material comparison pricing with possible collection of set up documentation for new vendor account creations.
Assists the project owner in updating schedules in MS Project for deliverables, labor, and material within the project.
Coordinates with Project Managers to ensure the monthly status reports are received and processed for all active projects each month.
Assists the project owner in completing simple project billing schedules in the appropriate format within specified timeframes. Assists with creating schedule of values for equipment and installation contracts and coordinates billing with project owner based on project terms and conditions.
Sets up project files, types meeting minutes, completes daily, weekly or monthly project related reporting forms, files, and performs other general administrative project support.
Completes requests for information, transmittal letters, customer warm-up letters, project organizational charts, certified payroll, owner directed insurance, etc.
Coordinates internal / external project or client related meetings.
Manages incoming / outgoing project related mail, contract documents, submittals and design documents as necessary.
Assists the project owner in managing the Contract Closeout process to ensure the timely closure of projects. Coordinates the Installation Transfer, Warranty letter and Customer Contact / Survey process as required.
May provide assistance by researching Metering budget variations and following up on corrective plans.
Maintains and tracks Metering assets as required.
Performs other duties as required to support the Field Administrative processes.
Supports and backs up other Metering personnel as required.

2+ years of related work experience, preferably within the government contracting, construction or technical work environment
Must have proficient computer skills within the following applications: Advanced Microsoft Word, Excel, and Internet business application usage
Must have strong interpersonal skills to effectively communicate with both internal and external clients
Experience and/or basic project accounting or costing principals is required
Associates degree preferred, high school diploma or equivalent required
Procore and MS Project experience is preferred but not required (Procore is also applicable)
Ability to prioritize work activities based upon financial impact to desired business goals

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.