Job Description
This Executive Assistant will be providing comprehensive assistance to multiple C-Level Executives for a large Fortune 500 company, managing complex calendars, coordinating meetings and travel, handling confidential information, and managing communications (emails, calls, reports, presentations). They will be acting as a strategic partner, ensuring executive productivity by managing logistics and information flow with professionalism and autonomy.
Key Responsibilities include:
• Calendar & Schedule Management: Manage complex schedules, prioritize meetings, and coordinate across teams and external partners
• Communication: Screen calls, manage correspondence, draft/format emails, memos, presentations (PowerPoint), and take meeting minutes
• Information Management: Maintain filing systems, manage databases, and handle confidential data with discretion
• Travel & Logistics: Arrange detailed travel plans, accommodations, and logistics for Executives
• Project & Event Coordination: Organize internal and off-site events, and manage special projects as needed
• Financial Support: Track expenses, prepare reports, and manage budgets
• Liaison: Serve as a point of contact between executives, employees, and clients
Pay range anywhere from $35-42/hr based on experience
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
• 5+ years of Administrative experience
• Experience supporting Executive Leaders (this position will be supporting four C-Level Executives)
• time management, discretion, problem-solving, proficiency with MS Office Suite (Word, Excel, PowerPoint)
• Experience handling & scheduling logistics: travel, lunches, events, etc.
• Managing domestic and international travel, including itinerary and agenda creation
• Planning and coordinating virtual and in-person off-site meetings
• Strong understanding of confidentiality protocols
• Must be Highly organized and proactive
• Experience creating presentations, reports, and documents to present to internal Executives
• Experience creating purchasing orders and/or managing expense workflows
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.