Insight Global is seeking an Office Administrator for our client, a family-owned, nationwide distributor of high-quality fencing products, located in Clearwater, FL. This Office Admin will be working in a fast-paced distribution center environment, interacting directly with customers to answer questions, disseminate or explain information, take orders, and address complaints. He/She will answer phones, direct calls, take messages and assist with managing calendars and the general office email inbox. Qualified candidates will have experience with an ERP system (Acumatica is a plus), managing invoices, light bookkeeping, and inventory management/tracking. Work hours are 7AM-4PM.
Additional Responsibilities Include:
- Compile, copy, sort, and file records of office activities, business transactions, and other activities.
- Compute, record, and proofread data and other information, such as records or reports.
- Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
- Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
- Review files, records, and other documents to obtain information to respond to requests.
- Deliver messages and run errands.
- Inventory and order materials, supplies, and services.
- Complete work schedules, manage calendars, and arrange appointments.
- Type, format, proofread, and edit correspondence and other documents
- Other duties as assigned
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to
Human Resources Request Form. The EEOC "Know Your Rights" Poster is available
here.
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:
https://insightglobal.com/workforce-privacy-policy/ .
- 1-3+ years of Office Administrator or Management experience
- Invoicing, taking payments, and light bookkeeping experience
- Comfortable interacting directly with customers, typically contractors and builders
- Experience supporting a sales team with customer service, ordering, recording business transactions, etc.
- Experience with an ERP system
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.