We are seeking an Operations Manager for an architectural and interior design firm in Pensacola, FL. This is a direct hire position working onsite (with some flexibility).
The Operations Manager will primarily oversee HR functions while managing technology, accounting, and daily studio operations. We are looking for a strong leader in Operations--someone who can ensure that essential business processes operate and run smoothly. This individual should be proactive in problem-solving and anticipating challenges. The ideal candidate will have experience in senior leadership roles, particularly in the commercial/accounting sectors of past companies. This person will be responsible for ensuring timely billing, sales tax compliance, and prompt invoice distribution.
Responsibilities may include but are not limited to:
* Human Resources -
o Manage recruitment, hiring, and onboarding of staff and consultants.
o Process payroll and coordinate with payroll provider.
o Serve as the primary contact for employee relations; addressing inquiries and resolving issues related to payroll, benefits, medical leave, and company policies.
o Oversee the performance management process and address performance issues.
o Support the professional development of team members.
o With the Partners, promote a culture of excellence and continuous improvement that values transparency and open team-member communication.
* Technology -
o Ensure staff have necessary technology access and make recommendations as needed.
o Oversee outsourced IT functions and ensure technology uptime.
* Accounting -
o Oversee AR/AP bookkeeper and provide regular financial reports to the partners.
Monthly invoice process.
Ensure compliance with sales tax regulations for services and goods sold across US states and countries.
o Oversee the procurement and sale processes for Decorative/Interiors Inventory, via Studio Design software.
* Studio Operations -
o Oversee/manage the receptionist/office manager.
o Act as a liaison with building management.
* Legal -
o Review project contracts related to invoicing and billing cycles.
o Ensure compliance with insurance and professional licensing requirements of projects.
o Oversee required reporting for Florida and New York incorporation.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to
HR@insightglobal.com.
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https://insightglobal.com/workforce-privacy-policy/ .
* Experience in an architecture or design firm is a plus
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.