Job Description
Insight Global is looking for an Executive Assistant/Receptionist for a large manufacturing client in Pensacola, Florida. This role will provide high-level administrative support to an executive with a primary focus on planning, scheduling, and executing customer and guest site visits while maintaining security protocols, hospitality standards, and clear communication between internal teams and visitors.
This team member is a critical role in creating excellent first impressions, maintaining operations of our customer experience center and ensuring that our visitors have pleasant experiences while on campus.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
Associate degree or 2+ years' experience in executive support, hospitality coordination, or event planning
Proficiency in MS Office and calendar management systems
Strong verbal and written communication skills; ability to work professionally with diverse stakeholders
Excellent organizational, time-management, and problem-solving abilities with attention to detail
Ability to manage sensitive information and follow strict security protocols
Ability to work flexible hours as needed for events or visits
Nice to Have Skills & Experience
Strong discretion and judgment in handling confidential information
Previous customer service experience
Proactive, self-motivated, and adaptable approach to changing priorities
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.