Office Manager

Job Summary:
Insight Global is searching for an Office Manager to supports the Senior Vice President of Sales and the Sales Operations team by owning day‑to‑day office coordination, marketing collateral production, MLS and website updates, CRM data integrity, and training logistics. This role is a corporate position that ensures sales centers, communities, and customer‑facing digital assets stay accurate, compliant, and on brand. You’ll coordinate reports, meetings, travel, and special projects while maintaining a high standard of professionalism, urgency, and customer focus.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Update and assist in managing various websites including but not limited to: Company websites & MLS.
Order photography/videos for listings and maintain on websites.
Create community handouts (HOA, pricing sheets, sales policies and procedures, grand opening, etc.).
Prepare marketing and training materials for staff including, manuals, training agendas, etc.
Keep sales forms accessible and updated for sales centers.
Field Better Business Bureau inquiries, and direct messages to teams.
Compile information and processing applications for memberships.
Arrange and schedule secret shopping of sales staff as needed.
Code invoices and expenses for sales department.
Assist Senior Vice President of Sales with travel, hotel, training and seminar arrangements, special reports, filing, scanning, and miscellaneous projects.
Schedule training meetings for sales teams & track attendance.
Prepare weekly reports for meetings.
Maintain users in customer software.
Price changes in CRM/Web/MLS.
Loading community plat maps.
Assist with hiring, tracking onboarding, adding to systems, setting up credentials on various sites, etc.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

REQUIRED JOB KNOWLEDGE, SKILLS, AND ABILITIES:

Strong interpersonal and communication skills.
Strong organizational skills and attention to detail.
Team-player, with the ability to be effective independently.
Ability to react with appropriate levels of urgency to situations that require rapid response and turnaround.
A forward-thinking individual who actively seeks opportunities and proposes solutions.
Strong understanding of sales, marketing and customer service.
Excellent analytical, creative thinking, leadership, problem-solving, interpersonal, organizational, project management and time management skills.
Manage multiple priorities in a timely and professional manner with strong attention to detail with limited supervision.
Read and interpret sales reports.
Ability to learn and use customer relationship management software including customer service software and company-based software.
Proficiency in Microsoft Office (Word, Excel, Outlook, Power Point, Teams).
Effectively and professionally communicate (in oral and written form).
Demonstrate commitment to integrity, company values, customer-focus, and established policies and procedures.
Display professional appearance and manner.

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.