The Administrative Assistant will be responsible for scanning, digitizing, and organizing physical documents into our digital filing system. This role requires a high level of accuracy, efficiency, and the ability to handle confidential information with discretion.
Key Responsibilities:
* Document Scanning: Operate scanning equipment to convert drainage, water, and railroad permits into digital formats.
* Digitization: Ensure all scanned documents are accurately digitized and stored in the appropriate digital folders.
* Quality Control: Review scanned documents for clarity and completeness, making necessary adjustments or rescans.
* Data Entry: Input metadata and other relevant information into the digital filing system.
* File Management: Organize and maintain digital files, ensuring easy retrieval and access.
* Confidentiality: Handle sensitive and confidential information with the utmost care and discretion.
* Administrative Support: Provide general administrative support as needed, including answering phones, managing emails, and assisting with other office tasks.
Pay Rate: $16-18/hr
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to
HR@insightglobal.com.
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:
https://insightglobal.com/workforce-privacy-policy/ .
* High school diploma or equivalent; additional qualifications in office administration are a plus.
* Punctuality and strong communication skills
* Proficiency in using scanning equipment and document management software.
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.