Office Manager

PR: up to $38
Insight Global is seeking an Office Manager a client located in Medley, Florida. This role will report directly to the Vice Presidents of the Pennsuco Cement and Aggregates Businesses with dotted line responsibilities to other senior members. The primary function of this position is to oversee the daily operation of the office, manage administrative duties ensuring the office operatives efficiently, and provide administrative support to the Vice-Presidents and manage all office functions as noted below.

Responsibilities Include The Following:
■ Includes basic administrative tasks, but not limited to making/receiving phone calls, answering emails, maintaining files, preparing reports, and greeting customers.
■ Develop office policies and procedures, and ensure they are implemented appropriately.
■ Provides administrative support to Vice-Presidents and other senior members to include arranging travel, expense report management, arranging meetings and appointments, etc.
■ Drafts, reviews, and sends out communications on behalf of plant VP & senior management.
■ Assist ancillary departments with meeting preparation: conduct research, collect, and analyze data to prepare reports and documents.
■ Perform and distribute monthly reports by gathering and assembling information provided by department heads in a prescribed manner.
■ Liaise with all levels of corporate management, internal management, staff, outside industry, trade, and technical associations.
■ Arranges and coordinates meetings and events to include material prep, ordering meals, set-up, and post meeting organization.
■ Maintaining inventory and stock of office supplies while adhering to the budget. Ensure meeting areas are stocked and prepared with needed materials.
■ Manage office budget.
■ Serve as point of contact for external vendors.
■ Vendor invoice processing in SAP system
■ Assist with office layout planning, office moves, and ordering furniture.
■ Attend meetings to record, transcribe and distribute minutes.
■ Assist in special projects as assigned.
■ Other duties as assigned.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

- High school education required
- 5 – 7 approximate years of managing an executive office and assisting administratively at the executive level, general business/administrative, or office management experience.
- Advanced knowledge of MS Office Suite
- A proven equivalent combination of education and experience that provides the required knowledge, skills, and abilities may be acceptable.
- Excellent planning and organizational skills, attention to detail and prioritization of responsibilities
- Must be able to perform basic statistical analysis (averages, trends, etc.)
- Must be a self-starter and driven; able to work with minimal supervision.

- Bilingual
- Degree in Business Administration preferred.
- SAP experience

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.