Job Description
We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to the Vice President of Engineering within a fast-paced engineering organization. This role is critical to ensuring the efficiency and effectiveness of the VP’s daily operations and supporting broader leadership and engineering teams as needed.
The Executive Assistant will manage complex calendars, handle sensitive and confidential information, and serve as a trusted partner to the VP of Engineering. This individual must be detail-oriented, resourceful, and capable of anticipating needs while balancing multiple priorities in a dynamic environment.
Key Responsibilities:
- Provide direct administrative support to the Vice President of Engineering, including calendar management, meeting coordination, and travel arrangements
- Act as a liaison between the VP, internal engineering teams, executives, and external partners
- Prepare and organize presentations, reports, and briefing materials for leadership meetings
- Coordinate and support department meetings, offsites, and executive reviews
- Track action items, follow up on deliverables, and help drive accountability across initiatives
- Manage confidential information with professionalism and discretion
- Assist with budget tracking, expense reports, and purchase requests as needed
- Support onboarding and coordination for new engineering leadership or team members
- Help streamline processes and improve administrative workflows within the engineering organization
- Book travel and complete expenses
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
3-5 years of experience in an Executive Assistant position
Proficient on Excel and PowerPoint
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.