Job Description
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This role requires exceptional coordination skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
Calendar & Task Management
Manage complex calendaring, scheduling, and coordination of meetings, tasks, and deliverables.
Ensure alignment of schedules and priorities across leadership and administrative teams.
Travel & Logistics
Arrange domestic and international travel, including accommodations and itineraries.
Coordinate staff functions, offsites, and events as needed.
Communication & Documentation
Transcribe meeting notes and prepare high-quality written materials including presentations, spreadsheets, and reports.
Proofread and edit documents for clarity, accuracy, and consistency.
Collaboration & Coordination
Liaise with internal teams and external stakeholders, including government personnel, to facilitate smooth communication and execution of initiatives.
Partner with other administrative professionals to ensure leaders are aligned on outcomes and timelines.
Confidentiality & Professionalism
Handle sensitive information with discretion and maintain strict confidentiality.
Represent the executive office with professionalism and integrity.
Hourly Pay Range: $22-24/hour
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
Proven experience as an Executive Assistant or in a similar administrative role.
Strong organizational and time-management skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and collaboratively.
High level of discretion and professionalism.
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.