* Management of executives' communication including e-mails, incoming calls and mail. Refers inquiries as appropriate or gathers information for follow-up. Acts as a liaison or point of contact and resource for staff, visitors, and various departments.
* Manages and maintains executives' active calendar to include appointments, meetings, conferences and other event arrangements.
* Will organize and arrange complex travel plans to include itineraries, agendas and all trip logistics.
* Works closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
* Responsible for coordination of monthly executive staff meetings and will provide/ distribute agendas and materials ahead of time.
* Compile special reports, letters, and memos using various software tools, including Word, Outlook, Excel, and PowerPoint. Will prepare and edit presentations and other documents.
* Prioritizes conflicting needs; handles matters proactively, and follows through on projects to successful completion, often with deadline pressures.
* Assists with special event planning and coordination function, including determining attendees, flow of information to attendees, catering, location, etc.
* Will assist with processing and organization of expense reports.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to
HR@insightglobal.com.
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:
https://insightglobal.com/workforce-privacy-policy/ .
* 3-5+ years professional experience as an Executive Assistant to C-Level Executives(s).
* Will have the ability to exercise good judgement in a variety of situations.
* Must have the ability to work independently on projects and at times to handle various deadlines.
* Advanced proficiency with all MS Office programs.
* Excellent interpersonal skills.
* Excellent Oral and Written communication.
* Proven ability to prioritize multiple time sensitive projects, including reports and presentations.
* Ability to maintain highly confidential information.
* Project coordination experience.
* Organizational and planning skills.
* Problem solving and analysis skills.
* Strong attention to detail and accuracy.
* Must be open to some business travel as needed.
* Experience within construction field.
* Experience for smaller company
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.