Administrative Specialist

This role supports a highly respected organization known for its strong culture and commitment to excellence. The Administrative Specialist will be responsible for entering and managing invoices in NetSuite, following up with project managers to confirm payment readiness, and tracking invoice status across multiple financial worksheets. They will also input financial forecasts into ServiceNow and provide general administrative support, including managing calendars, preparing expense reports, handling mail and document filing, screening calls and visitors, and coordinating travel arrangements. The ideal candidate is detail-oriented, adaptable, and comfortable working in a dynamic environment with shifting priorities. This role can pay 22-24 hourly, depending on experience level.

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here.

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Strong data entry skills
Ability to manage invoices in NetSuite: entry, review, and follow-up with PMs/Managers
Experience tracking invoice status (accrued vs. paid)
Data entry of financial forecasts into ServiceNow
Ability to track and manage multiple financial worksheets
Strong communication skills (chat and email)
Detail-oriented and able to work in a fast-paced, ever-changing environment

Basic financial background or understanding
Experience with administrative support in a project management or financial setting

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.