We are looking for an Executive Assistant to join the team in DC. This person will be supporting the Chief of Staff within a high-education, working in a fast-paced and highly visible environment. Responsibilities include:
Maintains and coordinates Dean's calendar, reviews weekly calendar in advance with Dean and Chief of Staff to ensure that all necessary materials are prepared, collected, organized as directed, and reviewed well in advance for meetings.
Coordinates high-level meetings with constituencies; prepares, distributes, and organizes meeting materials and agendas, including critical recurring meetings.
Maintains effective and proactive communication with university leadership, advisory or board members, faculty, staff and students as required.
Organizes supporting materials for meetings in OneDrive or other e-tools.
Serves as the primary individual for greeting people, answering phone calls, and representing the Dean to faculty, students, staff, trustees, donors and member of the public in a highly professional, positive, and gracious manner.
Triages and manages Dean's Office email and other incoming and outgoing correspondence prioritizing items that require immediate attention of the Dean and/or Chief of Staff.
Responsible for a broad range of administrative support to the Deans Office
Record-keeping and file management tasks as assigned
Travel coordination and tracking travel and expense reimbursement
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5+ years of experience in administrative support, ideally supporting a senior leader or executive
Bachelor's degree required - if not Bachelor's - must have 9+ years of executive administrative experience
Strong communication skills
Experience with calendar management and meeting scheduling - working with multiple calendars to coordinate meetings, and not simply relying on Schedule Assistance in Outlook
Experience with Microsoft Outlook, OneDrive, Word, Excel, PowerPoint and Teams
Previous experience in a university setting
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.