Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support one of our municipal clients in Woodbridge, CT. This individual will play a critical role in managing day-to-day operations, coordinating activities, and serving as a key point of contact for internal departments, officials, and residents. The ideal candidate is detail-oriented, polished, and comfortable in a public-facing environment. Key responsibilities:
Manage calendar, meetings, appointments, and scheduling logistics
Coordinate communication and scheduling across departments, officials, consultants, and residents
Draft, edit, and distribute correspondence, memos, notices, and official documents
Prepare proclamations, citations, and ceremonial or official communications
Serve as a primary point of contact—answer phones and respond to public inquiries
Maintain office records, files, and documentation
Support special projects, research initiatives, and operational tasks as needed
Act as liaison for the Neighborhood Assistance Act

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

3+ years of executive assistant, administrative, or office support experience
Strong Microsoft Office skills (Word, Excel, Outlook)
Excellent written and verbal communication skills
Ability to manage multiple priorities and work independently
Comfortable interacting with public officials, staff, and residents
Strong organizational and time-management skills

Experience supporting boards, commissions, or public sector operations
Experience with Adobe/PDF tools
Familiarity with PowerPoint, Canva, or digital media tools
Prior municipal or government experience

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.