Office Manager

The purpose of this role is to oversee the running of office facilities and provide administrative support to the Chief Executive Officer and Chief Underwriting Officer of the US business.

Specific Responsibilities
Office Management - oversee the general running of office facilities, to include:
• Oversee general office operations, including supplies, equipment, and facility maintenance.
• Manage front office functions such as reception, mail distribution, and phone systems.
• Serve as the primary contact for vendors, service providers, and building management.
• Manage relationship with the Boston Co-Working Office Space landlord.
• Maintain the condition of the office and arrange necessary repairs and maintenance.
• Ensure compliance with health and safety regulations.
• Liaise and assist HR/IT with new hires equipment.
• General office duties – ordering couriers, collecting deliveries, ordering office and catering supplies, arranging couriers and any other ad hoc office management duties as required.
Travel Coordinator:
• Ensure all travel for US employees is booked in accordance with the Group Travel Policy.
• Ensure that all records regarding US employee business travel are kept properly and up to date.
• To assist generally with travel related enquiries and administration for the US business.
• To assist with VISA applications, ensuring internal travel calendar and traveller’s diaries are up to date.
Personal Assistant to the US CEO and CUO:
• Diary management including liaising with internal and external stakeholders.
• Coordinate and update calendars and arrange meetings.
• Take and produce minutes for meetings as required.
• Arrange any external events or meetings as appropriate.
• Fielding any telephone calls, emails and correspondence where required.
• Processing expenses.
• Any other secretarial and personal assistant duties as deemed appropriate and necessary.
• Any other ad hoc duties as required.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

• Minimum of 5 years of experience providing office management and EA support in a corporate environment.
• Experience working with a range of internal and external stakeholders at all levels.
• Experience of working collaboratively with wider teams based remotely.
• Experience working within the insurance industry would be preferred.
• A positive, professional and flexible attitude is essential, and an ability to work proactively on own initiative.
• Excellent organisational skills with the capability to multi-task.
• Strong IT skills including MS Office, Word, Excel and PowerPoint.
• Problem solving skills and ability to "think outside the box".
• Excellent written and verbal communication skills and interpersonal skills.

• Experience working within the insurance industry would be preferred.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.