Commercial Escrow Assistant

Prior to Closing

- Order payoffs and final utilities; verify against title commitments
- Address file requirements including liens, judgments, and bankruptcy documentation
- Retrieve and confirm tax information; ensure current taxes remain unpaid
- Order and follow up on HOA documents (letters, bylaws, financials, irrigation)
- Collect commission details from real estate agents
- Disburse files and confirm wire receipt and accuracy
- Draft Power of Attorney and Quit Claim Deeds as needed
- Maintain communication with Escrow Officer on file status
- Handle walk-ins and phone calls in the Escrow Officers absence
- Support team members and assist at the front desk when needed

Closing
- Input lender figures and assist with document preparation
- Print checks and closing documents
- Fax final figures to lenders and Realtors

After Closing
- Finalize and clean out files for shipping, recordings, and escrow follow-ups
- Prepare closed files for scanning and archiving

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here.

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5-7+ years of escrow experience required
Familiarity with escrow documentation and closing procedures
Strong organizational and multitasking skills
Excellent communication and customer service abilities
Proficiency in escrow software and Microsoft Office Suite

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.