Legal Secretary

Post Date

May 30, 2024


San Francisco,

ZIP/Postal Code

Sep 13, 2024 Insight Global

Job Type



Administrative Assistant

Req #


Pay Rate

$40 - $50 (hourly estimate)

Job Description

Our client is looking for an experienced professional to join our Legal team as a full-time Legal Secretary. Our client's Legal Secretaries support up to nine attorneys in their litigation, appellate, and policy practices. Representative duties include monitoring dockets, manually calculating and calendaring litigation dates, advanced formatting, researching applicable court rules to ensure filings are compliant, and e-filing. Our client's legal secretaries also provides admin support such as maintaining case files, running and entering conflict checks, creating binders, and maintaining the legal policy docket. If another secretary is unavailable due to illness or vacation, may be asked to provide short term support to an additional attorney on an ad hoc basis. Our Client is the leading nonprofit organization defending civil liberties in the digital world. Our client champions user privacy, free expression, and innovation through impact litigation, policy analysis, grassroots activism, and technology development. Our client's mission is to ensure that technology supports freedom, justice, and innovation for all people of the world.


* Court filings

Prepare shell documents with appropriate captions, styles, certificates, etc.; draft forms and simple pleadings such as notice of appearance, certificate of interested parties, notices of motion, motions for pro hac vice, proposed orders, stipulations for extensions of time, dismissal, etc.

* Understanding, and/or be able to research and learn, civil and appellate procedures in courts across the country, including research appropriate rules (CCP, FRCP or

* FRAP and local rules) to ensure all court submissions are compliant

* Format documents and generate Table of Authority/Table of Contents using MS Word and styles

* Revise, apply edits, proofread, and finalize documents through multiple drafts

* Prepare and assemble exhibits

* E-file documents in state and federal courts using ECF, true filing, etc.

* Coordinate with external vendors for manual filings, binding, etc.

* Prepare and send chambers copies and service copies to co-counsel

* Prepare documents for service of process and arrange for service of process

* Calendaring

Manually calculate and calendar all litigation, appellate, and discovery due dates based on applicable federal, state, and local rules

Monitor litigation dockets and proactively calendar dates triggered by motion practice, orders, scheduling orders, etc

Calendar other dates such as agency comment deadlines, attorney PTO, etc.

* Administrative and Case Support

Organize, update, and maintain policy dockets, case materials, attorney admissions, and case costs and ECF spreadsheets

Update case pages incoming attorneys' ECF account contact details

Run conflict checks, maintain conflicts database, prepare draft retainer letters, and maintain retainer file

Generate and finalize routine correspondence; finalize and submit other documents such as agency comments or FOIA requests

* Discovery

Prepare shells for discovery requests and responses and create spreadsheets to track them

* Other research, projects, and tasks determined in collaboration with lawyers or manager

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .

Required Skills & Experience

* Very high knowledge of MS Word (Native), Excel, and Styles

* Associates Degree or higher

* At least 5-7 years of experience as a litigation secretary, appellate secretary, or paralegal, particularly within the civil courts

* Demonstrated knowledge of procedures, terminology, and documents relating to litigation and appellate practice

* Experience filing documents in state, federal, and/or appellate courts (At least 2 of the 3)

* Comfortability researching different rules and jurisdictions without much guidance

Experience generating a Table of Authority/Table of Contents

Nice to Have Skills & Experience

* Experience supporting multiple attorneys

* Proficient using Adobe Acrobat

* Prior knowledge of intellectual property, free speech, and/or digital civil liberties issues.

Working knowledge and understanding of California state, federal, and appellate rules and procedures.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.