Legal Administrative Assistant

MG+M, a nationally recognized litigation law firm, is seeking a Legal Administrative Assistant to support attorneys and paralegals across its California offices. This role supports complex civil litigation matters including toxic tort, product liability, general liability, and commercial litigation.

Essential Duties and Responsibilities:
Provide administrative and secretarial support to assigned attorneys/paralegals.
Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents.
Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents.
File legal documents with state and federal courts (e-filing knowledge is a must).
Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
Update and maintain client files in a timely manner.
Maintain attorney calendars through Outlook (i.e. schedule appointments, calendar due dates, etc.).
Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detail-oriented.
Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
Assist in the timely submission of conflict checks.
Consistently provide friendly and helpful telephone support for assigned attorneys.
Prepare for trial as needed by assisting paralegals and attorneys.

Personal Attributes:
Ability to work efficiently in a fast-paced environment.
Highly organized with strong attention to detail.
Self-motivated and capable of independent work.
Excellent verbal and written communication skills.
Professional in interactions with a wide variety of individuals.
Skilled in prioritizing and managing multiple tasks.
Consistently punctual with excellent attendance.
Flexible and willing to assist wherever needed.
Demonstrates understanding of and adherence to firm policies and procedures.
Comfortable working in a high-volume, deadline-driven environment with shifting priorities.
Strong problem-solving skills

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Minimum of a high school diploma required (college degree is preferred, but not required).
3- 5+ years of experience as litigation administrative assistant.
Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel, DropBox), Lexis Nexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage, or other comparable document management system, CompuLaw; Aderant and File Site knowledge is a plus.
Attendance & Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent.
Communication: Demonstrate excellent verbal and written communication skills.
Customer service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines.
Teamwork: Contribute to building a positive team spirit and support the success of colleagues.

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.