Executive Assistant

An AI-driven company for agentic software development, is seeking a highly organized, proactive, and entrepreneurial Executive Assistant to serve as the strategic right-hand to their CEO, with occasional support for our CTO. This individual will play a crucial role in managing complex
operations, supporting the company’s rapid growth, and ensuring seamless execution across both internal
and external priorities.

This is a dynamic, high-impact position for someone who thrives in fast-paced, entrepreneurial
environments. The ideal candidate is detail-oriented, adaptable, proactive, collaborative, and driven to
excel alongside our growing team of 45 professionals, which is scaling to 100+ this year.

Day-to-day
Internal Operations
● Support office setup, move-ins, and space changes with office manager
● Coordinate company offsites, team events, and internal communications
● Maintain and update organization-wide documentation, including contact directories, team
birthdays, and employee bios
● Own and manage updates to the CEO’s Notion workspace and company knowledge systems
● Support operational coordination with team members, including the Ops Lead and VP of
Operations
Executive Support
● Manage calendars and travel coordination for the CEO and occasionally CTO, for internal
meetings, conferences, events, speaking engagements, and investor meetings, protecting
focused work blocks
● Prioritize scheduling requests and resolve conflicts proactively with strategic thinking, with the
CEO’s priorities top of mind
● Prepare detailed materials and briefing documents for internal and external meetings
● Record meeting notes and action items, and track follow-ups, using tools like Gong and Fireflies
for automated note-taking
● Serve as a trusted gatekeeper and communication liaison for executive priorities
● Track and process expense reports and reimbursements efficiently
● Take ownership of ad-hoc strategic projects and initiatives
● Support event planning, including business dinners, conferences, and fundraising events
● Provide occasional light personal administrative support, such as gift purchasing and personal
errands
● Handle comprehensive inbox triage and draft/coordinate email responses when appropriate
● Coordinate and assist with board meeting logistics
● Maintain CRM hygiene and relationship management for executive networks

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

● 8+ years in an EA role
● Experience as EA for founder or CEO in tech or tech adjacent company
● Experience working in a corporate environment in an office of 50+ employees
● Extremely organized, accountable, and skilled at managing multiple competing priorities
● Proactive in identifying and addressing potential issues before they escalate
● Highly responsive and communicative—comfortable with regular text communication and quick turnarounds
● Detail-oriented with exceptional attention to accuracy and follow-through
● Tech-savvy with proficiency in Slack, Notion, Ramp, and other productivity tools
● A confident communicator who can represent leadership with professionalism and discretion
● Naturally flexible with working hours to support business needs and executive schedules
● Comfortable with ambiguity, autonomy, and wearing multiple hats in a startup environment

●Startup, tech, or AI industry exposure
● Experience with Series B or growth-stage companies
● Familiarity with investor relations and fundraising processes

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.