Executive Assistant

We are seeking a highly proactive and detail-oriented Executive Assistant to support the Chief Marketing Officer (CMO) and broader creative marketing leadership. This role requires exceptional organizational skills, flexibility, and the ability to manage high-priority, fast-moving requests from the C-suite, particularly from the CEO. The ideal candidate thrives in dynamic environments, anticipates needs, and operates with minimal oversight.

Key Responsibilities:
-Manage complex calendars and scheduling for the CMO and executive team, including client meetings and cross-functional alignment.
- Respond to meeting requests and inbox communications within a timely manner.
- Coordinate and confirm meetings with internal and external stakeholders, ensuring alignment and timely follow-ups.
- Book and manage domestic and international travel, creating comprehensive itineraries tailored to meeting schedules and executive preferences.
- Drive the creation and formatting of decks and presentations, collecting input from team members and ensuring timely submission.
- Monitor team sentiment and flag issues or delays proactively.
- Act as a liaison across departments to ensure the company is represented effectively in all engagements.
- Follow up on deliverables and deadlines, maintaining accountability across teams.

Pay Rate: $70/h r- $85/hr

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

- 8+ years of experience supporting C-suite executives in fast-paced environments.
- Highly confident, resourceful, and anticipatory—able to ask the right questions and pivot priorities daily.
- Strong time management and organizational skills with a high sense of urgency.
- Comfortable working independently with minimal guidance.
- Proficient in G Suite, Slack, and presentation tools; able to manage the technical aspects of live presentations.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.