Job Description
Insight Global is seeking a Executive Assistant to join a fast paced SaaS start up that is distributed remotely across the world. This EA will primarily support the CEO and SVP of Customer Success while also providing support in a sales administration function.
• Manage executive calendars and meeting scheduling across international time zones
• Own inbox management including drafting replies, prioritizing communications, and organizing folders
• Use AI tools for meeting notes, transcription summaries, and administrative workflow optimization
• Track executive priorities and weekly action items
• Coordinate client meetings and align internal/external stakeholder calendars
• Update and maintain Salesforce opportunities and deal information
• Manage shared drives and maintain a single source of truth for sales documentation
• Coordinate executive and employee travel arrangements
• Handle swag initiatives, vendor coordination, and inventory tracking
• Support company offsites, events, and logistics planning
• Manage expense submissions and vendor payments
• Assist HR with onboarding, offboarding, PTO requests, credit card administration, and policy documentation
• Support ad hoc projects across leadership, sales, HR, and operations teams as priorities shift
• Day-to-day responsibilities mirror the approved Sema Executive Assistant job description
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
• Prior Executive Assistant, Administrative Assistant, Executive Coordinator, or similar experience
• Experience supporting senior leadership and managing competing priorities
• Proficiency with AI-assisted workflows and automation tools
• Strong written and verbal English communication skills
• Experience managing calendars across multiple international time zones
• Inbox management experience including drafting responses and email organization
• Strong organizational and project coordination skills
• Ability to support multiple stakeholders across executive, sales, and HR functions
• Experience handling confidential and sensitive information with discretion
• Comfortable working in a highly direct, fast-paced startup environment
• Experience with tools such as Google Workspace, Slack, Zoom, Salesforce, and shared drive environments
• Ability to proactively communicate risks, blockers, and deadlines
Nice to Have Skills & Experience
• Prior startup experience
• Experience supporting multiple executives with differing communication styles
• Remote work experience within globally distributed organizations
• Salesforce deal coordination or sales operations support
• HR administration experience including onboarding, offboarding, PTO tracking, and policy support
• Event, offsite, vendor, travel, swag, or expense coordination
• Experience maintaining shared documentation repositories and sales materials
• Familiarity with Jira, Confluence, or similar collaboration tools
• Experience coordinating international travel and logistics
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.