HR Administrative Assistant

We are seeking a proactive, detail-oriented HR Administrative Assistant to support the Human Resources team onsite at our clients HQ in San Diego, CA. This role is pivotal in maintaining smooth HR operations, especially during special projects and organizational transitions. The ideal candidate will be a friendly, solution-oriented professional with strong Workday and Excel skills, capable of managing sensitive data and supporting various HR functions.

Key Responsibilities:
HR Operations & Systems Support
• Enter and maintain employee data in Workday, ensuring accuracy and integrity of records.
• Assist with onboarding workflows in Workday, including document collection and task tracking.
• Support HR team members during out-of-office coverage, ensuring continuity of operations.
Temporary Staffing & Reporting
• Compile and manage data related to temporary staffing.
• Generate weekly/monthly reports and ad hoc analyses using Excel, maintaining spreadsheet formulas and data consistency.
• Track and update temporary staff records across departments.
Recruitment & Talent Acquisition Support
• Post job descriptions to approved staffing agencies and platforms.
• Coordinate reference and background checks with external screening vendors.
• Maintain documentation and retention protocols for Talent Acquisition.
Employee Lifecycle Support
• Prepare and distribute exit paperwork for separating employees.
• Assist with updating internal profiles and job descriptions for newly acquired companies (M&A support).
• Help standardize job descriptions and internal documentation as part of ongoing HR projects.
Front Desk & Reception Coverage
• Serve as a welcoming presence at the clients HQ front desk, providing coverage as needed.
• Answer questions from employees and visitors with professionalism and warmth.

Special Projects
• Support digital transformation initiatives, including converting physical files into digital records.
• Assist with M&A-related updates to employee profiles and organizational documentation.
Help Perform Executive Business Review (EBR) is a strategic meeting or presentation conducted by HR and/or program managers to:
• Review workforce performance and staffing metrics.
• Align HR initiatives with business goals.
• Present updates on contingent workforce programs, Statement of Work (SOW) engagements, and talent acquisition trends.
• Discuss compliance, cost savings, and operational efficiencies.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

• Workday experience is highly preferred.
• 4+ years of HR experience
• Proficiency in Microsoft Excel, including formula management and data integrity.
• HR processes (onboarding, termination, hiring, recruiting, tuition reimbursement, EBRs)
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Excellent interpersonal skills; must be friendly, curious, and solution-oriented.
• Comfortable working in a static role with limited promotional path; ideal for someone seeking long-term stability in HR administration.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.