Executive Assistant

Insight Global is seeking an Executive Assistant for one of our Biotech companies based in San Diego, CA. This role will be hybrid, working in office Tuesday through Thursday with remote work being done on Mondays and Fridays. There will be occasional travel in this role (about 10%).

As an Executive Assistant you will support the Senior Executive Assistant and work directly with C-level executives in performing several administrative duties. The Executive Assistant should be a highly skilled, self-motivated professional, capable of managing your workload and prioritizing tasks. You must set up clear communication channels and develop systems and strategies to deal with a fast-paced corporate environment and sometimes unpredictable workload. We are looking for someone who works in a cross-functional and dynamic environment, has clear, timely, professional, and effective communication with all functional areas and global office sites.
Primary Duties and Responsibilities:
- Handle details of a highly confidential and critical nature
- Prepare presentation materials and agendas for Company Executives
- Assist in making travel arrangements through company travel agency
- Compose letters and memoranda from verbal direction or from knowledge of company policy and procedures
- Provide confidential administrative support to Company Executives, including typing, report compilation, expense reports, meeting minute documentation, copying, faxing, filing, mail processing and other clerical functions
- Receive and screen telephone calls, mail, and visitors for Company Executives. In absence of supervision, exercise judgment in assessing levels of urgency and forwarding to appropriate personnel for handling
- Organize, file, and maintain confidential documents, electronic files, and other sensitive information
- Work as a team player in collaboration with other administrative support staff

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

- 5+ years of experience as an Executive Assistant
- Experience support C-suite individuals
- Biotech or Pharmaceutical industry experience
- Experience booking travel and extensive calendaring

- Bachelor’s or Associates Degree

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.