Administrative Assistant

Location: San Diego, CA Fully on-site during training. Hybrid once fully trained.

Job Summary: An employer in San Diego is seeking a dedicated and organized Administrative Assistant to join their team. This role involves a variety of administrative tasks, with a focus on handling permit requests, document management, and supporting daily operations. The ideal candidate will have a strong background in administrative work, particularly within construction companies or municipalities, and will be proficient in using Excel, Word, and SAP.

Key Responsibilities:
- Permit Processing: Handle permit requests through various municipalities, ensuring all documentation is accurate and submitted in a timely manner.
- Document Management: File and organize documents, both physical and digital, to maintain an efficient and accessible record-keeping system.
- Meeting Coordination: Schedule and set up meetings, including preparing agendas, coordinating with attendees, and arranging necessary resources.
- Timecard Approval: Approve timecards for union employees, ensuring accuracy and compliance with company policies.
- Ad Hoc Duties: Perform other administrative tasks as needed, demonstrating flexibility and a willingness to assist wherever required.

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here.

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Technical Skills:
- Advanced experience with Excel and Word, with the ability to create and manage complex spreadsheets and documents.
- Organizational Skills: Strong ability to stay organized while balancing multiple tasks and priorities.
- Education: Bachelors Degree in a related field.

- Industry Experience: Previous administrative experience in a construction/Utility company or municipality.
- Permit Processing: Familiarity with the process of handling and submitting permits.
- SAP Experience: Proficiency in using SAP for various administrative functions.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.