Project Coordinator II

Description: The Project Coordinator will support a wide-range of projects within the Salesforce AI Research Team. This role will report into the operations team supporting the Research Program Manager and COO. The Project Coordinator should be extremely proactive and consistently look for ways to improve processes. The ideal candidate for this role will be able to work autonomously, able to communicate effectively, and be well-organized with a very high attention to detail.

Tasks for the Salesforce AI Research Team will include:
Procurement/Vendor Management (15+ hours a week)
New vendor process: Help keep security reviews moving forward, following up on contract discussions and with third party contacts.
Opening POs and managing spend against budget. Process change orders as needed.
Paper submissions and tracking (5 hours a month)
Partner with marketing in making sure accepted papers are reflected on socials.
Blog posts: partner with marketing to get descriptions of each paper and ensure timely delivery
Keep all records of paper submissions and acceptances up to date.
University / conference partnerships or sponsorships (during high season: 10-15 hours a week)
Additional Operations support for All hands, offsites, VTO / Team events. In person attendance for some of these events may be required. (5 hours a month)
Onboarding support - keep on boarding documents, tracking docs, email/slack lists up to date, and provide hiring manager support (during high season: ~5-10 hours a week)
Intern program support - project plans, extension management, light budget management (during high season: ~10 hours a week)
Swag purchases, reviewing options with leadership, liaising with vendor and distributing goods to employees (30 hours a quarter)

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.

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Must Haves:
Create and manage project plans; monitor and review project progress and timelines; adjust schedules and plans as needed; and identify and resolve issues to ensure project success.
Ensure on time and on budget delivery of projects while also ensuring that project gates and governance are properly adhered to during the execution of the project.
Track utilization of project resources and manage this against the resource allocation and budget. This includes on time entry and approvals for project timesheets.
Support in day-to-day execution of project implementations. Assist with the planning, tracking, documentation and status updates for the project.
Manage one to two large projects and multiple small to medium sized projects requiring complex cross-functional collaboration and management at the program level.
Leverage business knowledge and expertise to drive business process improvements.
Create and maintain comprehensive project documentation
Demonstrate excellent partner-facing and internal communication skills
Demonstrate excellent written and verbal communication skills
Demonstrate organizational skills including attention to detail and multitasking skills
Must have skills:
Excellent written and verbal communication skills, high attention to detail, proactive, experience with light budget management and light vendor/procurement processes (POs).

Procurement processes (POs)

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.