Insight Global is seeking a detail-oriented and proactive Accounts Payable Specialist supporting a high-performing team embedded within NASA's Ames Research Center, contributing to advanced science and technology programs. This team collaborates closely with government stakeholders to ensure operational efficiency, compliance, and timely execution of mission-critical tasks. This role is responsible for ensuring timely and accurate processing of invoices, maintaining compliance with internal controls, and supporting the month-end close process. The ideal candidate will have strong organizational and communication skills, and the ability to work collaboratively across departments and with external vendors.
Day-to-Day Responsibilities:
- Match invoices with purchase orders and receiving documents to ensure accuracy.
- File and maintain invoice and payment documentation in an organized and accessible manner.
- Follow up on pending approvals for accounts payable invoices.
- Communicate with vendors to resolve invoice discrepancies and payment issues.
- Assist with month-end closing activities, including accruals and reconciliations.
- Ensure compliance with company policies, procedures, and internal controls.
- Perform purchase order close-outs and maintain accurate records.
- Enter and verify invoice data in the accounting system with a high degree of accuracy.
- Collaborate with procurement, receiving, and other departments to resolve issues and streamline processes.
Pay Range: $18-$21hr
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- High school diploma or equivalent; Associates or Bachelors degree in Accounting, Finance, or related field preferred.
- 2+ years of experience in accounts payable or general accounting.
- Strong attention to detail and accuracy in data entry and invoice verification.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (especially Excel) and accounting software (e.g., SAP, Oracle, QuickBooks).
- Ability to work independently and as part of a team in a fast-paced environment.
- Problem-solving skills and the ability to research and resolve discrepancies.
- Experience with ERP systems or automated AP workflows.
- Familiarity with 3-way matching and PO-based invoice processing.
- Prior experience in a high-volume AP environment.
- Knowledge of GAAP and internal control best practices.
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.