Travel and Transportation Administrator

Role Description:


Travel:

Understand, communicate, and execute corporate travel policy for all travel reservations.

Assist Executive Assistants and employees with travel reservations on an as-needed basis.

Ensure that the travel reservations made in Companys travel booking tool are reasonable and within corporate policy.

Manage and maintain employee access to Companys travel booking tool.

Manage employee travel perks (club passes, status match, elite status, upgrades, employee requests for upgrades) according to Company policy.

Makes recommendations to the business related to improving travel policies and procedures.

Participate in new employee orientation related to the companys Travel Policy.

Analyze travel spend for savings opportunities (negotiation with vendors is not expected, but participation in communications and meetings with vendors may be required).

Monitors the location of traveling employees at all times using available tools; including notifying travelers of restrictions, potential risks, or travel advisories issued for the cities/countries in which they are currently located or traveling to.


Transportation:

Manage companys transportation and commuter benefits program, including shuttles, valet for parking, Caltrain and other public transportation options.

Work with internal stakeholders & vendors to adjust or modify shuttle schedules, valet needs etc. per Company needs.

Analyze transportation data for opportunities to improve services, lower spend etc.

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form. The EEOC "Know Your Rights" Poster is available here.

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Minimum Qualifications:

8-10 years of experience in a similar role, serving as an admin for a corporate travel program.

Understanding of complex airline fare class structures.

Knowledge of airline upgrade processes, status tiers and elite benefits (specifically United Airlines, others would be a plus).

Understands rental car elite programs and booking policies.

Understands Hilton Honors, Marriott Bonvoy, and IHG brands/elite programs.

Advanced capabilities in Microsoft Excel for data analysis purposes.

Communicates effectively and clearly.

Able to work under pressure on multiple simultaneous tasks in a fast-paced environment.

Collaborative and assertive, capable of working cross-functionally within the company.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.