This role will be largely rooted in managing a heavy schedule, assisting with meeting preparation, arranging travel logistics, and managing overall details of the EVPs day-to-day administration. The successful candidate will be a polished self-starter with acute communication skills who can collaborate with staff and faculty, as well as visitors and partners at the C-suite level. Must be able to coordinate multiple tasks simultaneously and autonomously while always maintaining confidentiality, tact and sound judgement.
Essential responsibilities include:
Schedules large number of meetings and speaking engagements with internal and external constituents which are often complex in nature.
Gathers critical logistical information for meetings that take place in person, by phone or videoconference.
Ensures leader is kept on schedule throughout each day
Prepares and collects background materials for daily briefings.
Researches and finalizes domestic and international travel arrangements.
Manages travel documentation and reimbursement processes.
Effectively communicates relevant meeting and speaking event information to appropriate staff
Performs a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion and sound judgment
Performs tasks of a responsible, sensitive and confidential nature requiring considerable coordination and follow through
Manages multiple high-priority activities in a fast-paced environment requiring considerable independence of action
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to
HR@insightglobal.com.
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:
https://insightglobal.com/workforce-privacy-policy/ .
3 years of experience in an Administrative role that supported a leader/other individual
High proficiency in Microsoft Office powerpoint and Excel specifically
Keen attention to detail, high energy, professional, and strong organization skills to help drive operational support
o Ability to manage calendars, respond quickly to email inquiries, communicate with various individuals within an organization, process financial information, etc.
Bilingual in Spanish and English
Experience supporting Facilities Management or Construction leader
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.