Office Manager

We are seeking a highly organized and professional Office Manager to provide comprehensive administrative support to a client of ours in Scottsdale, AZ team while ensuring the smooth and efficient operation of the office. This position will oversee daily operations, ensuring departmental objectives are being achieved. This role involves planning, organizing, and leading the team to meet goals and improve overall productivity and efficiency.

Responsibilities:
- Oversee daily office operations and workflow
- Maintain customer and vendor records using our CRM and inventory management systems
- Create packing slips, invoices and purchase orders in Fishbowl
- Work with our warehouse team to assist with managing shipments and deliveries
- Maintain organized systems for document management and follow-up on outstanding items
- Coordinate tradeshows and travel for the sales department
- Monitor and replenish office supplies and maintain inventory records
- Ensure office procedures and standards are followed and maintained
- Track ongoing tasks and projects sending the team reminders and assisting with resolving roadblocks
- Assist management with delegating tasks to the appropriate team members
- Develop and implement strategies to improve team performance
- Communicate goals, updates, and other important information to team members and leadership
- Assist the sales department with quotes, vendor orders, and shipping costs
- Complete monthly inventory of products and marketing materials
- Assist with domestic shipping tasks such as sending tracking, and updating systems with logistics details
- Email vendors professionally for pricing, lead times, and freight details
- Maintain and organize office files, records, and documentation

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

- Advanced computer skills including Office365, MS Word, Excel, PowerPoint, Outlook, CRM and proprietary inventory management software
- Quick learner with aptitude for new systems and programs
- Exceptional organizational and time-management skills with the ability to prioritize multiple projects in a deadline-driven environment
- Professional communication skills, both written and verbal
- Demonstrated leadership skills with an aptitude and willingness to effectively train others
- Demonstrated initiative and problem-solving ability with minimal supervision, knowing when to seek clarification and lead by example.
- 60 WPM typing speed required
- 5+ years related experience including at least 2 years in a management and/or supervisory role

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.