Job Description
23/50/hr
Requirements:
• 2+ years of administrative or office support experience (operations or warehouse environment preferred)
• Strong computer skills, including:
○ Microsoft Outlook
○ Excel
○ PowerPoint
○ SharePoint
• Experience supporting meetings and senior staff
• Invoicing experience across multiple vendors and systems
• Strong organizational skills and attention to detail
• Excellent customer service and communication skills
• High level of patience, professionalism, and discretion
Day-to-Day:
Insight Global is hiring for an Admin Assistant to sit onsite in Phoenix, AZ. This admin assistant will be:
• Facilitate and support meetings, including:
○ Preparing conference rooms
○ Ordering food and beverages
○ Taking detailed meeting notes
• Coordinate monthly roundtable meetings by gathering information and creating PowerPoint presentations
• Manage invoicing and purchase orders across multiple systems and vendors
○ Ensure accurate domestic and international invoicing (ITOR-related)
○ Work within Oracle and other PO systems
• Maintain SharePoint sites and documentation
• Support badging and visitor sign-in processes
• Assist with employee engagement and general customer service needs
• Partner with another on-site administrator to ensure continuous coverage
• Balance time between administrative desk work (40–50%) and warehouse/site presence (40–50%)
• Think proactively to anticipate administrative and operational needs
Work Environment & Site Requirements
• Fully onsite position at a strictly secure ITOR facility
• Must arrive and operate in alignment with on-site IT and security protocols
• Steel-toed shoes required
• Mandatory overtime may be required based on site needs
• Drug screen required
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Required Skills & Experience
Requirements:
• 2+ years of administrative or office support experience (operations or warehouse environment preferred)
• Strong computer skills, including:
○ Microsoft Outlook
○ Excel
○ PowerPoint
○ SharePoint
• Experience supporting meetings and senior staff
• Invoicing experience across multiple vendors and systems
• Strong organizational skills and attention to detail
• Excellent customer service and communication skills
• High level of patience, professionalism, and discretion
Day-to-Day:
Insight Global is hiring for an Admin Assistant to sit onsite in Phoenix, AZ. This admin assistant will be:
• Facilitate and support meetings, including:
○ Preparing conference rooms
○ Ordering food and beverages
○ Taking detailed meeting notes
• Coordinate monthly roundtable meetings by gathering information and creating PowerPoint presentations
• Manage invoicing and purchase orders across multiple systems and vendors
○ Ensure accurate domestic and international invoicing (ITOR-related)
○ Work within Oracle and other PO systems
• Maintain SharePoint sites and documentation
• Support badging and visitor sign-in processes
• Assist with employee engagement and general customer service needs
• Partner with another on-site administrator to ensure continuous coverage
• Balance time between administrative desk work (40–50%) and warehouse/site presence (40–50%)
• Think proactively to anticipate administrative and operational needs
Work Environment & Site Requirements
• Fully onsite position at a strictly secure ITOR facility
• Must arrive and operate in alignment with on-site IT and security protocols
• Steel-toed shoes required
• Mandatory overtime may be required based on site needs
• Drug screen required
Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.